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Scancrate

Privacy Policy

Last updated: April 9, 2026

1. Introduction

Company Name B.V.(“we”, “us”, “our”) operates Scancrate. This privacy policy explains how we collect, use, store, and protect your personal data when you use our service, in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the Dutch GDPR Implementation Act (Uitvoeringswet AVG, “UAVG”).

2. Data Controller

The data controller responsible for your personal data is:

  • Company Name B.V.
  • Straatnaam 1, 1234 AB Amsterdam, The Netherlands
  • KVK number: 12345678
  • Email: privacy@example.com

3. What Data We Collect

We collect the following categories of personal data:

  • Account data: name, email address, and hashed password when you create an account.
  • Usage data: anonymised analytics data such as pages visited, referring site, and browser type. This data is only collected when you have given consent via our cookie banner.
  • Technical data: IP address, browser type, and device information transmitted automatically when you visit our site.

4. Legal Basis for Processing

We process your personal data on the following legal grounds (Article 6 GDPR):

  • Performance of a contract (Art. 6(1)(b)) - to create and maintain your account and provide our service.
  • Consent (Art. 6(1)(a)) - for placing analytics cookies. You may withdraw your consent at any time by clearing your cookies and revisiting the site.
  • Legitimate interest (Art. 6(1)(f)) - for ensuring the security and proper functioning of our service.

5. Purposes of Processing

  • Providing and maintaining the service.
  • Analysing how visitors use the site to improve our service (only with consent).
  • Communicating with you about your account or changes to our service.
  • Ensuring the security of our service and preventing fraud.

6. Cookies

We use the following types of cookies:

  • Strictly necessary cookies: required for authentication and session management. These do not require consent under the Dutch Telecommunications Act (Telecommunicatiewet).
  • Analytics cookies: used via Google Analytics to understand site usage. These are only placed after you give explicit consent through our cookie banner.

You can withdraw your cookie consent at any time by clearing your browser cookies and revisiting the site, which will show the consent banner again.

7. Data Sharing and Processors

We do not sell your personal data. We share data with the following third-party processors who act on our behalf:

  • Google Analytics - anonymised usage analytics (only when you have given consent).

Data processing agreements are in place with each processor in accordance with Article 28 GDPR.

8. International Data Transfers

Some of our processors may process data outside the European Economic Area (EEA). Where this occurs, appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the European Commission or an adequacy decision, to ensure your data is protected to the same standard as within the EEA.

9. Data Retention

We retain your personal data only for as long as necessary for the purposes outlined in this policy:

  • Account data: retained for the duration of your account. Deleted within 30 days of account deletion.
  • Analytics data: automatically anonymised and retained for up to 14 months by Google Analytics.

10. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Right of access - request a copy of the personal data we hold about you.
  • Right to rectification - request correction of inaccurate or incomplete data.
  • Right to erasure - request deletion of your personal data.
  • Right to restriction - request that we limit how we process your data.
  • Right to data portability - receive your data in a structured, machine-readable format.
  • Right to object - object to processing based on legitimate interest.
  • Right to withdraw consent - withdraw consent at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at privacy@example.com. We will respond within 30 days.

11. Complaints

If you believe we have not handled your personal data properly, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):

12. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These include encrypted connections (TLS), hashed passwords, and access controls.

13. Changes to This Policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

14. Contact

For any questions about this privacy policy or your personal data, contact us at privacy@example.com.

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